Privacy Policy

Who we are and what this covers

Effective date: November 3, 2026

This Privacy Policy explains how Beyond the Ballroom LLC ("BTB," "we," "us") collects, uses and protects personal information when you visit beyondtheballroom.live, join the BTB Collective, attend a webisode, book a session, buy a VIP replay or resource, or contact us. BTB is based in Illinois, USA, and serves event professionals around the world. Questions? Email connect@beyondtheballroom.live.

What we collect and how we use it

Information you give us: your name, email and password when you create an account; profile details you choose to add (photo, job title, company, LinkedIn, and city, state and country); your birthday month and day if you share it; your school email and enrollment details if you join as a student; form responses, booking intake answers and messages; and anything you post in member spaces.

Purchases: when you buy a membership, replay, ticket or session, our payment providers process your payment. BTB never sees or stores your full card number.

Information collected automatically: like most websites, our site and its platform (Wix) collect device and browser type, IP address, pages visited and similar usage data through cookies and similar tools.

Information from partners: when you register for a webisode on Goldcast or join our Discord, those services may share your registration or membership details with us.

How we use it: to run your account and membership; deliver replays, resources, events and bookings; verify student eligibility; send receipts, reminders and updates; send our newsletter and offers (unsubscribe anytime); run BTB Spotlight Rewards; celebrate members, such as birthday shout-outs if you shared your birthday; improve the site and our programs; keep the community safe; and meet legal, tax and accounting obligations.

Sharing, your choices and your rights

How we share information: we don't sell your personal information. We share it only with service providers that help us run BTB (such as Wix for our website, membership and payments; Goldcast for webisodes; Zoom or Google for video sessions and email; and Discord for the member community); with series hosts for programs you register for; with event sponsors only when you choose to opt in, for example by entering a sponsor's breakout room; and when the law requires it. Your member directory profile is visible to other members, and you control what it shows.

Cookies: you can manage cookies through the cookie banner on our site and your browser settings. Blocking some cookies may affect how parts of the site work.

How long we keep it: we keep your account information while your account is active, and purchase records for as long as we need them for legal, tax and accounting purposes. You can ask us to delete your account at any time.

Security: we use established platforms with encryption and access controls, and we limit who can see member information. No system is perfectly secure, so please use a strong, unique password.

Your rights: depending on where you live (including the EU, the UK, and U.S. states such as California), you may have the right to access, correct, delete or get a copy of your information, to object to or limit certain uses, and to withdraw consent. Email connect@beyondtheballroom.live and we'll respond within 30 days. Using these rights will never affect how we treat you.

Emails: every marketing email includes an unsubscribe link. We'll still send messages about your account and purchases.

Children: BTB is not directed to children under 13, and we don't knowingly collect their information. If you believe a child has given us information, contact us and we'll delete it.

International visitors: BTB is based in the United States, and your information is processed there by us and our service providers.

Changes: if we make important changes to this policy, we'll update the date at the top and let members know by email.

Contact: Beyond the Ballroom LLC, connect@beyondtheballroom.live